Accounting Specialist

Company Overview

MOEbiz delivers comprehensive office solutions to organizations across northeastern Louisiana, specializing in office copiers, printers, managed print and document solutions, as well as managed network services including operational support. We are committed to providing reliable, innovative technology and support to enhance workplace productivity.

 

Job Summary

We are seeking a detail-oriented and energetic Accounts Payable/Receivable Specialist to join our finance team. The position is responsible for providing accounting support to the company, working directly with the CFO, accounting department, vendors and customers. This role includes processing A/P invoices , processing incoming A/R payments, daily deposits, collections for outstanding A/R.

Join us to be part of a dynamic team that values precision, efficiency, and integrity in managing our financial operations!

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Accounts Payable Key Responsibilities:

 

Invoice Processing:

• Review and verify invoices.
• Sort, code, and match invoices.
• Set invoices up for payment.

 

Payments:

• Assist CFO with preparation of payments.
• Post transactions to journals, ledgers, and other records.
• Reconcile accounts payable transactions.

 

Vendor Management:

• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files and correspond with vendors to resolve payment issues.

 

Accounts Receivable Key Responsibilities:

 

Payments/collection:

• Post payments and complete daily deposit
• Assist customers with online payments
• Handle daily credit card and ACH deposits
• Follow up on, collect, and allocate payments.
• Carry out, collection, and reporting activities according to specific deadlines.

 

Reconciliation:

• Perform account reconciliations.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.

 

Customer Relations:

• Maintain accounts receivable customer files and records.
• Communicate with customers via phone, email, or mail.
• Investigate and resolve customer queries.

 

Additional Responsibilities: 

• Assist with month-end closing.
• Assist with processing journal entries.
• Maintain accurate historical records.
• Assist with special projects as required.
• Ensure compliance with company policies and procedures.

 

Qualifications:

• Education: High School and/or associate degree with accounting focus.
• Experience: Minimum of 2 years of experience in accounts payable/receivable or a similar role.
• Skills: Proficiency in Microsoft Office particularly Excel, Strong attention to detail and accuracy, excellent organizational and time management skills, ability to communicate effectively with vendors, customers and team members, strong problem-solving skills.
• Prescreening: Must be able to pass a drug screening and background check.

 

Pay: $18.00 - $22.00 per hour 

Expected hours: 40.0 per week

 

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person